Category Archives: tutorial

Google Drive tidbit

You may have a bunch of files that you want to share with your class.  Are they a bit on the larger side?  Perhaps it will make some servers happier if you store them in Google Drive rather than directly into your Blackboard course site.  (Think a semester’s worth of videos.)

So, then – how do you share them with your students in such a way that they can’t be downloaded?  (I’m not saying that allowing students to download the videos is a bad thing.  Downloading can make it easier for offline consumption of the material – like while on an airplane or other low access areas like southern Maryland.)

The first part of this process makes perfect sense.  We want to be organized, so we create a folder for the content.  You created the folder and that makes you the owner.

Next, you share the folder. If you double click on the folder, it will open, leaving you with a screen that shows it’s path at the top.

Clicking on the name of the folder (you did name it, right?)  Will reveal a drop down menu:

Select “Share…”

See that tiny font in the lower right corner… it says “Advanced” — click that.

Then there are owner settings at the bottom.  Please check off “Prevent editors from changing access and adding new people.”   This will help prevent some headaches later if you give someone access higher than what you really wanted.

 

Now – add your students.  I’ll show you want I do, but you might have a easier way.  Feel free to comment below.

Go to your Blackboard course site, and go to “Users and Groups”

Open Users.

Show All  in the lower right, and sort by columns by “Row” (this will lump the Instructors, Teaching Assistants and SLN Help Desk people at the top and bottom of a list of all your students.

 

Drag your cursor to highlight all of the student emails on the page and copy them to your clipboard (command C).  This unfortunately grabs other columns as well that include usernames and other information that we don’t need, but that isn’t so bad.

Next, paste this into an empty spreadsheet.  I use Numbers.  Make sure all the emails are in the same column, my very first row usually has the email in the wrong column, so I paste it into the right one.  Then I delete all the non email columns, select all and copy the one column that is left that has the emails. (Yes you can probably select all of that one column without deleting the others… but like I said, this is just what I do.)

Now with the emails on your clipboard go back to your Sharing Settings of the folder, and paste them into the “Invite people:” text box.

Even if there are hundreds of addresses, this should be fine, though you may need to let google think on it for a bit.

Make sure you aren’t giving them the keys to the kingdom…   and select “Can view only”

Next, add the files.

You may think you are done.  After all, you said they can “view only.” Viewing is viewing and downloading is something else right, so it shouldn’t be able to be done if you can only view.  Not true in Google Drive.

For each file that you have loaded into the folder, we need to back into that sharing settings.  We get to it in a slightly different way.  Highlight the file by clicking it once.  After it is highlighted, some more tool icons show up in the upper right.  Pick the one that looks like a person with a plus sign.

Click Advanced again.

 

There is a new option!  Make sure “Disable options to download, print, and copy for commenters and viewers” is checked.

Now, do that for every file in your folder.  You are done!

 

** (Note that your students can still screen capture your videos and share them with whomever they want if they are really determined. That is just what people do. If you lock a door, it just makes people more determined to get inside.)

 

 

 

 

Has stuff stopped working in your browser?

I was having more and more trouble as time went on with some features in echo360’s editing area.  It sends an error complaining about flash not being new enough… but I knew I had the newest one installed…  very frustrating.  I know that Apple and Adobe don’t always get along – especially when it comes to Flash, so I just went with it for a bit.  But hey – turns out that there is an actual solution, and it isn’t in the apple preferences, it’s in the browser preferences.

The other fun bit, is you can’t just pull down a normal settings menu and expect to find this… you have to type into the URL field:  chrome://plugins  to get to these preferences.

https://helpx.adobe.com/flash-player/kb/enabling-flash-player-chrome.html

All fixed!

 

 

Stony Brook’s 7th Annual Teaching & Learning Colloquium & Educational Technologies Expo

7th Annual Teaching & Learning Colloquium
& Educational Technologies Expo
Friday, April 17, 2015 | 8:30am to 3:00pm
Student Activities Center, Ballroom A
Stony Brook University, Stony Brook, NY

Bryan Alexander
Bryan Alexander

Featuring keynote speaker Bryan Alexander

Dr. Alexander is an educational technology futurist, researcher, writer, speaker, consultant, and teacher,
working in the field of how technology transforms education.

He completed his English language and literature PhD at the University of Michigan in 1997.

CLICK HERE TO REGISTER
Registration cost is $15 for Stony Brook attendees and $30 for non-SBU attendees

Agenda Friday, April 17, 2015
All events will be in the Student Activities Center

Time Session Room
8:30-9:30 Registration / Vendor Expo SAC Y Lobby /Ballroom A
9:30-10:30 Keynote: Bryan Alexander SAC Auditorium
10:30-11:00 Vendor Expo SAC Ballroom A
11:00-11:30 Breakout Session I SAC Rooms 302, 303, 304, 305
11:45-12:15 Breakout Session II SAC Rooms 302, 303, 304, 305
12:15-1:30 Lunch / Vendor Expo SAC Ballroom A
1:45-2:15 Breakout Session III SAC Rooms 302, 303, 304, 305
2:30-3:00 Breakout Session IV SAC Rooms 302, 303, 304, 305
3:00 Vendor Expo Ends SAC Ballroom A

Start Date

Friday, April 17, 2015 – 8:30am
End Date

Friday, April 17, 2015 – 3:00pm

Send Message mode will not get you points in class

Before you even answer a poll in class… how many icons are on your screen?  Does it look like this?

SM

It shouldn’t. This is the Send Message mode. Theoretically it is for asking the instructor questions during polling – but no one uses it really, and the messages you send go into a weird report that they never really have a reason to look at, so they won’t be seen.

It should look like this:

reg

 

To get out of Send Message mode… you must hit that back arrow in the lower left corner.

Clicker registration changing

This Fall, Turning Technologies is changing their software to a cloud based registration system.  This doesn’t change it’s functionality for it’s use in the classroom or class preparation, and the software is already available online here:

turningpoint cloud image

 

 

As an instructor, be sure to create a turning account that is an “Instructor” account.
We are still using Turningpoint 5 till the end of the Summer II session, and therefore do not have the new building block for the cloud version installed on Blackboard. (Getting a roster/uploading grades will not work in TurningPoint Cloud till the Fall semester.) Just tried – and you can get your roster from the new software with the current production server of Blackboard.

 

The only difference in functionality is that we are allowing the use of ResponseWare for iOS/Android/web. This will allow students to use their smart device or laptop instead of a physical clicker — if you allow it. There are things to consider beforehand; like whether you want them using their devices in the classroom, the fact that they can poll in from remote locations (with assistance from a student in the class feeding them info), possible saturation of our wireless infrastructure and possible lack of cell service penetration.

 

Call me if you have any questions and here is a video showing how to download the new software and create your cloud account:

 

iPads and Office – a friday feature exploration

So – truth be told, I’ve pretty much stopped using Microsoft Office for a while now. This makes me a great person to try a new install though right?

What have I been using?  Well, I will preface this by saying that I am an old school Macintosh user. That being said, I have used OpenOffice, the iWorks Suite (Keynote, Numbers and Pages) and more recently the Google Docs apps.

Google Docs
Google Docs

Some people still want MSOffice though. They even want it on their iPads. The question that I got recently, was whether or not the Office365 that we had as part of our Stony Brook campuswide MS agreement could get you access to the iPad apps.  My answer was no – but I’m going to upgrade my machine today and make sure this is true.

So first I’m going to go to the software area of the it.stonybrook.edu page. Note I’m doing this on my desktop machine, not the ipad. I see a link about Office 365 which doesn’t say anything about the Word, Powerpoint or Excel. I’m going to create an account anyway – the drive space looks interesting/useful. The login page is here: https://stonybrook365-my.sharepoint.com/

Use your campus e-mail. For me that’s jennifer.adams@stonybrook.edu and hit enter.

A small Authentication Required window drops down.  Don’t use your NetID, but use your e-mail address again, and your NetID password.

Now that I have started up the Office 365 account online on my desktop, I want to see if this login info will work on the ipad. I’m going to Microsoft Word for iPad in the App Store and downloading the app. The app is just something that says… hey get Office 365 and login here – not much of an app, but we have a login now – let’s try it. I get this screen:

 

ipad app login

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

I’m going to pick “organizational account”.  Login with my e-mail and NetID password.. and I get something that prompts me to buy Office 365 Home (boo) or “View for Free”. Trying ‘View for Free” opens up the Word application. Trying to create a new document confirms that this isn’t going to work. I can only read files, not create or edit files.

Interestingly enough, back on the desktop, there is an option to create a new file in OneDrive and clicking on this takes me to Word Online…. and I can see the new document I just made back on the iPad and open it (but not edit it). hum.  Seems odd.

So – the end result is that if you get your free SBU Office365 account setup and download the Word for iPad app, you can connect together your OneDrive cloud storage, which gives your access to a full cloud based Word application on your desktop, but only a reader on your iPad. To me this = fail. At least you know what you are getting now. Including the cloud versions of Word, Excel PowerPoint, OneNote and Excel survey, which weren’t mentioned on the original SBU page as being included for the desktop. ***  

*** read the comments for a work around involving using the iphone app, rather than the ipad app.