Date: 3/10/2020

Time: 2:30 pm – 4pm

Location: SAC 312

Attendees: Steve, Hunter, Mei Jia, Tasmima, Team 1, Team 3

Old action items:

Registering to vote

• Convert paper form to electronic system
• Fill out online → Be able to print out the form → sign form
• Auto-populate information if they live on campus

Absentee voting

• County have different voting process
  • Create site that has links going into details about each county’s process
• Intuitive process that can walk student through specific county

Agenda:

• Discuss and generate timeline of what deliverables should be produced by when
• Discuss what specific information is needed on forms; paper sample that is scanned into folder would be best
• Format for the absentee voting site on the different county’s voting processes

Discussion:

Note: Biggest priority is New York. So for parts 1-3 is easiest to start with NY then move from there.

• Part 2 goals:
  • We are only to use the state forms, not the national form.
    • The national form changes from time to time
      • Needs to be customizable
      • The information provided should be auto-populated so it could be printed right away.
        • The only thing that is written is their signature.
        • If possible, keep a record of the form as it is being auto-populated in a database.
          • Make sure the information isn’t being stored anywhere other than that database or google sheets.
          • Tie the response to student ID in the google sheets. (this is needed for part 3 as well)
        • Maybe use PDFs that can be edited on computer.
          • Allow Steve to put in new forms for when they change. (this is an option for part 3 as well)
            • The customize and form requirement will change depending on what we are capable of doing.

• Part 3 goals:
  • Data from for each state will be given by Steve.
    • Requirements from States
    • Requirements from Counties

• Hosting options:
  • Let’s look at the website hosted by the civic justice website and we can look at the back end and work from there.
    • We can add an extra page there.
    • Steve can control who has access to it.
  • Alternatively, we’ll look into you.stonybrook.edu
  • Ask Mike Gasparino, he’s in charge of the stony brook websites.
  • As long as the information is stored at a protected platform like google sheets, then the host can be less protected because nothing is stored there.
  • Research: Can we create a shortcut of a javascript so that it can be downloadable so it can be on multiple machines and on Steve’s laptop?
    • In this case, we can do python, not javascript.
    • If we can’t make a shortcut, we can do steps so it is runnable.
  • Heroku: cloud distributor→ allow more hours for free. 600 hours per month without a charge.
  • Github.io
  • Ask Scarlatos how these sites are being hosted.

 

• Flow of the UI
  • Page 1
    • Box with 1,2,3,4
  • Page 2
    • Logic state for all different “boxes”
    • Return
  • Page 3
    • Input information → Checking their voter status → Results of name, address that is in the system.
    • PDF to Print
    • Return

Deliverable:

• Website done by 3/10
• Design brief
• Meet 3/26 right here for a check-in.
• For part 1-3, finish functionalities for NY first by 4/3.
• Going forward, maybe we need to think about online meetings.
• Action item for Steve, he will upload whatever we need on google drive for NY.
• Make a doc on google drive with all of our info

Milestones Achieved:

• Our team now knows how to approach with the tasks at hand.
• All the teams are on the same page about who is doing what.
• We have a goal set that is due on 4/3.