Date: 03/26/2020

Time: 3:00pm EST

Location: Google Hangouts

Attendees: Mei, Shweta, Hunter, Tasmima, Steven

 

Old action items:

• Determine if we’re using github for sure
  • If so, have him open a github account, take the account information.
  • Email scarlatos and make sure github is fine to use. 
• Find out if anything is changing 

 

Agenda: 

• Present to the client what we’ve done so far and take feedback
• Ask the client questions we need answers to

 

Discussion:

• Hunter’s github user interface demo part 1
  • Check registration→ google form to send student info to client’s database→ enter state → fillable pdf form of said state
  • Google form can be modified very easily
    • If forms change, a new one can be easily uploaded, replacing the old one. 
  • The forms that aren’t fillable, Mei Jia is working on converting them.
  • Autopopulation
    • We can make logic that would fork into whether student lives on campus or not.
• Github demo part 2
  • Absentee ballot → redirected to absentee ballot forms.
• Steve’s thoughts
  • Did we find methods to make the forms fillable
    • Hunter researched some methods but they had their issues that made it unuseable. 
    • Shweta looked into Docusign and Typeform which are APIs which allow client to take information a student inputted 
      • Docusign is also not free and is more complex
      • They are too complicated to use for the client because it requires a lot of coding even though it is a nice platform for users. 
    • Mei Jia is going to try to convert the forms using acrobat dc and put them into github
  • The interface that team 1 (task 1 and 4) created is nice → we should talk to them about it so we can bring these things together. 
  • What other platforms did we research?
    • Typeform: let’s explore the option a little bit more to see how nice it is because the client or his team is willing to learn in order to have a seamless experience. 
• Questions for Steve
  • What info should go in google forms?
    • Does student live on campus or not
      • If yes, autofill zip code and county. 
        • Drop down to say 100 circle road, 200 circle road 
        • Drop down of all buildings on campus
        • Field for room number. 
      • If no, then normal form. 
  • What would a student do if they live on campus and also in the city?
    • Students should have an option to register either on campus or off campus. 
    • We want students to register on campus so it’s more likely that they actually vote. 
  • Is there any budget so we could explore other options?
    • Let’s say if typeform is really nice and worth it, then Steve is willing to find a way to pay for it. 

 

Deliverables:

• Shweta: look at typeform more by next meeting
• Mei Jia: look into the fillable forms
• Make the google form. 

 

New Action Items:

• Next meeting: Next Thursday same time