Date: 04/14/2020

Time: 3:00pm EST

Location: Google Hangouts/Zoom

Attendees: Mei, Shweta, Hunter, Tasmima, Steven

 

Agenda: 

• Discuss with other groups about the project
• Present to Steve and get feedback

Old Action Items:

• Present to Steven what we have discussed today on 4/14.
• Open a github account for Steven.
• Ask Steven to make a Jotform account and share the credentials. 
• Talk about payment and what to do about counties. 

Discussion:

• We want to fork team 1’s github code and we are considering adding more SBU logos and themes. 
  • Team 1 has sent edit permission to us
• NY has two forms 
  • One form if you reside in SBU
  • One if out of SBU.
• The top section of every form will be the basic information that the client’s database would need. 
• Every form on jotform has an embedded link which can be copied from going to “quick share” and plug it into github. 
• Client’s Jotform account: 
  • 30$ per month for up to 100 forms. 
  • We will integrate the google sheets into the client’s google drive which is why we need the account. 
  • Let’s test it out first with 5 forms and then Steve will go to his supervisor to create an account. 
• Client questions:
  • Will the google sheets be available still once the email we made up is gone?
    • Yes because it will be shared with the client’s email.
  • Jotform houses the completed forms?
    • Yes, it is possible to download all pdfs.
• Our questions:
  • When referred to the street address for the students basic information, do you also want it if it’s in SBU?
    • Building and room number is needed. 
  • Should Suffolk be pre filled for SBU? 
    • Yes please if possible pre fill zip code and county for SBU addresses.
  • How to start with absentee ballot forms?
    • Let’s start out with some states as a test. 
      • Use a state form that is not currently fillable and make it into fillable.
    • Is there anything we should mention at the end of the form?
      • Steve will write out what to say if we email it. 
• Client could upload the SBU logo on the drive. 

 

Deliverables:

• Absentee ballot: Use a state form that is not currently fillable and make it into fillable.
• Hunter and Shweta will put in as many state forms into jotform as possible. 
• Hunter make a fork of Hajime’s github
• Make comments on static codes so that they won’t be changed. 
• Everyone: upload the state forms from github into jotform. (voter+absentee form)
• Mei: work on the SBU address part. 

 

New Action Items:

• Next meeting TBD