All posts by Jennifer Adams

Ready, Fire, Aim!

I’m an admin for a Facebook group called The Connoisseurs of All Things Teaching, Learning & Student Success Related, and we had this webinar posted today on our group by one of our members. I thought it was worthy of a share on the blog.

I had issues using zoom… here is my story

Around two years ago, we started doing an exploration of different web conferencing solutions. As part of that, I had a free testing account with zoom. After some time, I had made my mind up on which platform I wanted to recommend, and stopped testing. Time passed and we didn’t immediately switch to the new platform. My account expired with zoom.

Then come the Covid situation and suddenly we are standing zoom up on campus in 24 hours, and for most people it was working great. For me, not so much. If I went to stonybrook.zoom.us I got an error when trying to login with single sign in. If I went to the LTI link in Blackboard, there was mixed results depending on if we tried deleting my account and sending a new invite to the system. I tried incognito windows and different computers/browsers. Nothing worked.

Then finally, I went to zoom.us and tried to open my old test account directly. I didn’t remember the password, and sent off a “forgot password” request. Set the new password, logged in and saw that I could change my email. That seemed hopeful. (In fact I had been telling faculty before we stood zoom up, that if they wanted to become familiar with zoom, go ahead and get a free account, but don’t use your stonybrook.edu email.) When I changed the email, they sent an email to the stonybrook.edu account that I had to click to actually make the switch.

After I clicked in that email… the SSO issues finally went away and I could use my zoom account.

So – maybe this struggle is real for others. Hopefully someone else can learn from my issues.

Setting that aren’t easy to find in Zoom

Zoom has a lot of features.

A

Lot

Some of them are not by any means easy to locate.  I mean, even not easy enough that I may have told you that apparently we didn’t have access to those features.

So here is the issue.  You need to create the zoom meeting room through blackboard.  That way it is tied to your course, and has all your students getting easy access.  But after you save the room:

Leave Blackboard.

Go to stonybrook.zoom.us and login back in

To find the option for preassigning break out rooms:

and click on Meetings and find the meeting room you just made.

Click on it’s name and then go to the bottom and find Edit this Meeting.

Towards the bottom, in the Meeting Options section, you will see Breakout Room pre-assign. This lets you create the rooms manually, or with a CSV file.

ALSO FOUND HERE:  What you need to stop ZoomBombs:

Anyone can share the link to the meeting.  It can even be a student in the class that is signed in from another device doing the trolling.  The only way to stop this is to enable the authentication profiles and force them to use a specific domain account.  We have done just that so you can add it to any of your meetings.  Simply go into the meeting options and check the “only authenticated users can join” option.  Please be sure to leave the domain as stonybook.edu.  I am including a screenshot below.  This will force them to use a stonybrook.edu email address and they can no longer be anonymous in the session.

image (11).png

Set a Virtual Background, Controlling who can share screens, send invites to meetings in different languages, etc:

Go to Settings on the left menu and dig through this area.  Note that some options are locked by “admin”.

Actually choose the Virtual Background:

This must be done in settings in the Zoom application. (Oiy!)  It will download a virtual desktop package to your machine the first time.

Leave some comments below if you find more “hidden” features in zoom!

 

Using more than one semester’s echos in your current course?

When you create the LTI link inside of Blackboard using the Build Content -> echo cloud link, this hooks your course to one semester’s set of recordings.  If you need to connect to more content from a previous semester, you can either go to your library, and add individual recordings to the current semester: (see below for second option)

log into echo360.org and go My Content to find the recordings you want to share.

when you hover over a recording with your cursor, you see three dots, click that and go to Share

Pick the current course and term and section that you are going to send this content to.

 

Select New Class , give it a name, optionally give it a date, and click Share.

 

or you can make a access link from the previous semester and add that to your current course:

Log into echo360.org and find the course you want to share in it’s entirety to the current semester.

Click on the older course, and then find the SETTINGS tab at the top. Click that.

Click on Access Links.  It will probably say there are no links.  Click on ADD LINK.

Select Public and then click and share the link as given. Put this into your current Blackboard course as desired.

 

Concerned about exams at home?

Respondus has kindly fully opened up the licensing during these interesting times for their Monitor software, which uses a webcam for remote proctoring.

If you are concerned about how to have exams online, you will probably want to attend one of these webinars found here.

 

Here is an additional youtube video on the topic:

zoom recordings for educators, admins, staff and students