The Grants Coordinator will administratively support the Climate Extremes Modeling Group under the direction of Principal Investigator, Dr. Kevin Reed, in the School of Marine and Atmospheric Sciences (SoMAS). The incumbent will advance the research mission at SoMAS by facilitating grant transactions through university systems and resolving complex research grant transaction issues. This position requires a skilled professional accustomed to responding to time-sensitive matters and meeting deadlines. Outstanding organizational skills and attention to detail are critical traits for success in this role. Experience successfully working independently as well as part of a team with a collaborative approach to problem solving, with outstanding written, verbal, and interpersonal communication skills are essential.
- Post-Award Grants Coordination: Monitor grant expenditures and compliance with grant requirements. Disencumber outdated purchase orders/encumbrances, ensure recoverable costs have been charged, request IDC analyses, and maximize the use of unencumbered grants balances prior to grant close-out. Assist Principal Investigator with all administrative and financial grant transactions, liaise with Grants Management, Payroll, Travel, and Accounts Payable as needed to resolve administrative obstacles and/or discrepancies. Prepare all documentation associated personnel transactions (i.e. recruitment, hiring, reappointing, promotions, terminations, etc.), including coordinating necessary visa applications. Initiate No Cost Extensions (NCEs), budget modifications, award reporting, and other appropriate post-award actions.
- Pre-Award Grants Coordination: Contribute to the development of budget, justification and supplemental administrative documents for funding proposal. Liaise with Sponsored Programs and SoMAS Grants Manager as needed.
- General Administrative Support: Provide administrative support to ongoing projects.
- Other duties or projects as assigned
Required Qualifications (as evidenced by an attached resume):
Bachelor’s Degree (foreign equivalent or higher) and two (2) years of full-time administrative and/or financial experience. In lieu of a Bachelor’s Degree, an Associate’s Degree plus four (4) years additional full time administrative or financial experience or a combination of education and experience totaling six (6) years may be considered. Demonstrated experience using Microsoft Excel and/or Google Sheets to manage and track account expenditures. Experience in researching and resolving budget and compliance issues.
Preferred Qualifications:
Bachelor’s Degree (foreign equivalent or higher) in Business Administration, Finance, Accounting, Higher Education Management, or related field. Experience within an academic department or in grants management, human resources, procurement or related area. Working knowledge of SUNY State, Research Foundation (RF), and/or Stony Brook Foundation (SBF) budget, personnel, and/or purchasing policies & procedures. Advanced Microsoft Excel or Google Spreadsheet experience, including pivot tables, linked spreadsheets, tables and graphs. Proficiency in business intelligence reporting systems such as RF Report Center, ERAS, SUNY BI, SBU Reporting, Wolfmart, etc. and grant submission portals (MyResearch, Grants.gov, Fastlane, Research.Gov, etc.).Experience working with federal, state, local, and/or other sponsors. Experience with scheduling travel arrangements and/or submitting for travel reimbursements.
Special Notes:
The Research Foundation of SUNY is a private educational corporation. Employment is subject to the Research Foundation policies and procedures, sponsor guidelines and the availability of funding. FLSA Nonexempt position, eligible for the overtime provisions of the FLSA.
Resume/CV and cover letter should be included with the online application.
Stony Brook University is committed to excellence in diversity and the creation of an inclusive learning, and working environment. All qualified applicants will receive consideration for employment without regard to race, color, national origin, religion, sex, pregnancy, familial status, sexual orientation, gender identity or expression, age, disability, genetic information, veteran status and all other protected classes under federal or state laws.
If you need a disability-related accommodation, please call the university Office of Equity and Access (OEA) at (631) 632-6280 or visit OEA.
In accordance with the Title II Crime Awareness and Security Act a copy of our crime statistics can be viewed here.
Visit our WHY WORK HERE page to learn about the total rewards we offer.
To apply for this position online, please visit Stony Brook Jobs and reference posting #2200474.
Job Number: 2200474
Official Job Title: Administrative Staff Assistant I
Job Field: Administrative & Professional (non-Clinical)
Primary Location: US-NY-Stony Brook
Department/Hiring Area: School of Marine and Atmospheric Sciences
Schedule: Part-time Shift :Day Shift Shift Hours: Flexible during business hours
Posting Start Date: Mar 1, 2022
Posting End Date: Mar 31, 2022, 11:59:00 PM
Salary: Commensurate with experience
Appointment Type: Regular
Salary Grade: E1
