Tag Archives: google drive

accessibility, information, tutorial, Video Creation

Embedding Video into a webpage or brightspace… from Google Drive

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So, as is normal, there are different ways to tackle embedding video using systems here at SBU. I’m just going to look at google drive embeds.  When you embed a video, it plays right there in the page, not something you have to click on which then opens up a new page or downloads the video to view it.  Like this:

(BTW – this video I am using in this demonstration was made via copilot as I outlined in the previous blog post.)

So how did I do that?  One usually won’t just drop a video into this blog site, as it will likely be too big.  So the first thing I did after making the video, is drop it into my google drive. Make sure you share it to anyone that has the link or anyone at SBU as appropriate.

The thing is, the embed code from google drive is a wee bit hidden.  You have to click on the three dots next to the file name, open it in a new tab, then click the three dots above the player area and then at the very bottom of the menu you can find the embed code.  You will need to highlight and copy the code out from there.

Now that you have the embed code, what next?  Well, here in the blog I switch from a Visual View to a Text view, and that shows me the html for the page and I just copy it in.  It might look a little scary, but right after you paste, you can switch right back to the Visual Mode and safety.

In Brightspace, you go to the area you want to have the video,  find this icon:

the "insert stuff" icon from the wysiwyg menu in brightspace.

This is the “insert stuff” button which can be found in just about any text entry window where you can format the text.

List of the stuff you can insert. Embed Code is at the bottom.

Enter Embed Code is at the bottom

this shows the interface where you paste the embed code.

Paste in your code and hit next.  It gives me a warning that you are getting media from another site.  Click Allow. Click Insert.  I got that warning again, and I told it to allow it again.  And now it looks like this:

screenshot showing the video embedded into a brightspace page.

Google Drive auto captions the videos that you put in the drive. (You should still check and edit them.)

You do not get all the same engagement tools and analytics that you get in echo360  embedding, but I felt that this was still worth sharing.

 

 

 

 

 

tutorial

Using Google Drive for OCR

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OCR (Optical Character Recognition) is when a program looks at the image with text, recognises those shapes as in fact being text, and then leaves you with a document that is editable as text.  (or at least matches this text up against the orginal file making it keyword searchable.)

It used to be that if you needed to do this you needed to have an expensive specialized program.  These days, you can do this with your google drive and google docs.

 

For example,

here is a picture of a page in an old dictionary. You may have taken this picture with your phone.

The first thing we want to do is convert it to a pdf.  You can do this in a number of ways, but I do it by choosing to print the file, not to paper, but to a pdf. This looks like this on a Mac (see thet pdf pulldown in the lower left?)

Now I have a pdf.

Note that this page does not have columns.  This freebie method doesn’t handle columns well.  You could still do it, but you would want to slice the image up so that in each picture was just one column, and then put them back together in the final document.

Next you take your pdf, and load it to your google drive:

Select File upload.

browse to your file and select it.

When it is done uploading, select “recent” so the new files are at the top and easy to find.

Now right click  the pdf and choose Open with -> Google Docs.

When you open an image based pdf in google docs, it will automatically runs OCR, giving you a file that look like this:

and now you have an editable document.

tutorial

Google Drive tidbit

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You may have a bunch of files that you want to share with your class.  Are they a bit on the larger side?  Perhaps it will make some servers happier if you store them in Google Drive rather than directly into your Blackboard course site.  (Think a semester’s worth of videos.)

So, then – how do you share them with your students in such a way that they can’t be downloaded?  (I’m not saying that allowing students to download the videos is a bad thing.  Downloading can make it easier for offline consumption of the material – like while on an airplane or other low access areas like southern Maryland.)

The first part of this process makes perfect sense.  We want to be organized, so we create a folder for the content.  You created the folder and that makes you the owner.

Next, you share the folder. If you double click on the folder, it will open, leaving you with a screen that shows it’s path at the top.

Clicking on the name of the folder (you did name it, right?)  Will reveal a drop down menu:

Select “Share…”

See that tiny font in the lower right corner… it says “Advanced” — click that.

Then there are owner settings at the bottom.  Please check off “Prevent editors from changing access and adding new people.”   This will help prevent some headaches later if you give someone access higher than what you really wanted.

 

Now – add your students.  I’ll show you want I do, but you might have a easier way.  Feel free to comment below.

Go to your Blackboard course site, and go to “Users and Groups”

Open Users.

Show All  in the lower right, and sort by columns by “Row” (this will lump the Instructors, Teaching Assistants and SLN Help Desk people at the top and bottom of a list of all your students.

 

Drag your cursor to highlight all of the student emails on the page and copy them to your clipboard (command C).  This unfortunately grabs other columns as well that include usernames and other information that we don’t need, but that isn’t so bad.

Next, paste this into an empty spreadsheet.  I use Numbers.  Make sure all the emails are in the same column, my very first row usually has the email in the wrong column, so I paste it into the right one.  Then I delete all the non email columns, select all and copy the one column that is left that has the emails. (Yes you can probably select all of that one column without deleting the others… but like I said, this is just what I do.)

Now with the emails on your clipboard go back to your Sharing Settings of the folder, and paste them into the “Invite people:” text box.

Even if there are hundreds of addresses, this should be fine, though you may need to let google think on it for a bit.

Make sure you aren’t giving them the keys to the kingdom…   and select “Can view only”

Next, add the files.

You may think you are done.  After all, you said they can “view only.” Viewing is viewing and downloading is something else right, so it shouldn’t be able to be done if you can only view.  Not true in Google Drive.

For each file that you have loaded into the folder, we need to back into that sharing settings.  We get to it in a slightly different way.  Highlight the file by clicking it once.  After it is highlighted, some more tool icons show up in the upper right.  Pick the one that looks like a person with a plus sign.

Click Advanced again.

 

There is a new option!  Make sure “Disable options to download, print, and copy for commenters and viewers” is checked.

Now, do that for every file in your folder.  You are done!

 

** (Note that your students can still screen capture your videos and share them with whomever they want if they are really determined. That is just what people do. If you lock a door, it just makes people more determined to get inside.)