echo360 exceptions in the schedule and editing a schedule

This is for all of you echo360 admins that may miss the feature for being able to exclude dates while scheduling an otherwise regular schedule for the semester.  

(Note that if it is an exception that is for ALL classes, you can do this when you set up the term.)

But that isn’t what this is about.   This is for a regularly scheduled course, that perhaps doesn’t want two dates captured because there will be a guest speaker that doesn’t want to be recorded, or they have a day that they want to give an advantage to students that make the effort to actually attend class, or they will be having their exam that day and there is no reason to capture.

On the old self hosted model, there was a way to say when making the schedule, here is the schedule, and here are the dates that I want left out.  Easy.

On the new cloud scheduler, you make the schedule.

  (New Schedule)

Notice, no place to exclude dates….  so :  Save the schedule and then you will see what you did on the calendar, and the repeating event will appear once on the left side…

Open the repeating schedule up:

find the individual date that you do not want to record and click on the color bar that represents it in this day calendar view.

This pops up some info about the recording, with two small icons in the lower right corner.  A pencil and a trash can.  The pencil lets you edit the whole schedule, and the trash can lets you delete the recording.  If it is a sequence of recordings, you will be prompted as to whether you want to delete everything in the schedule, or just this one recording from the schedule.  If you are on a one shot recording, it will just delete the instance with no further prompts. (read: no “are you sure you want to delete this?”)

It then will close the schedule up — so to do a few deletions, you will have to open it up and hunt for the dates you want each time.  But it does work.

 

 

 

How to Set Up Test Exceptions in Blackboard (how to let a student take the test at a different time from everyone else…)

So you have a student who can not possibly take your online exam when the rest of the class will be taking it.  What do you do?

You can give them a different time to take the test.  Also, if you want you can have a few different times to begin with and put the students into groups – each group getting a block of time of your choosing.  Let’s walk through just giving an individual student a new time to take the test.

Go to your test in Blackboard.

Use the menu that shows up when you hover over the title of your exam, and choose Edit the Test Options.

Go to the Test Availability Exceptions area.

Click Add User or Group

Check the box next to the user that needs to take the exam at a different time. Hit submit.

Now click on the small Calendar icon and pick the date and time of the exam. Make sure the minutes are the same as you indicated for everyone else.

Click Save.  Click Submit.

 

Call for Proposals

Dear Teaching Colleagues,

Greetings from The Center for Excellence in Learning and Teaching.  We are currently planning our annual Teaching & Learning Colloquium to be held  from 8:30-4:30 on Friday, November 2, 2018, and you are invited to participate.
The goal of this colloquium is to provide a dedicated space & time to engage the SBU teaching community in discussion of current teaching practice while also enabling faculty to discover CELT & DoIT services available that support their instructional mission.
To make the colloquium as authentic and pragmatic as possible, we are hoping to tap into your personal teaching expertise. That’s why we’re inviting you to present a 45-minute breakout session.
The breakout sessions are organized into four tracks:
  1. Experiential Learning
  2. Accessibility and Universal Design for Learning
  3. Academic Success
  4. SBOLD/TALENT Grant, Innovative, and Distance Learning Projects
We invite you to share your effective instructional strategies and passion for teaching. Please propose your presentation by completing this form by Friday, June 1.
Thanks in advance for considering this opportunity to collaborate with CELT’s mission of nurturing the teaching community here at Stony Brook.

Sincerely,

The Center for Excellence in Learning & Teaching
Colloquium Planning Committee
celt@stonybrook.edu
631.623.2358 (CELT)

Open SUNY Summit

I’ve really enjoyed this conference in the past.  I find that the speakers are generally extremely well curated from the keynote circuit of this years best conferences.  If you, like me, haven’t gotten to attend many conferences, you should consider watching this event via the live stream.  There is no cost and no registration requirements.

Further information is provided here: http://opensunysummit2018.edublogs.org/mediasite/ 

including information for the ability to interact via https://www.slido.com/     and via twitter (#OpenSUNYsummit)

It starts tomorrow at 10:00 am (Weds Feb 28th)

New Box View grading in blackboard

Just change the ending to “if you have any questions, please feel free to contact CELT at 2-2777 or celt@stonybrook.edu”

If you want to be able to use these inline editing features, have your students submit MS Word .docx or .doc files.

Oldie but goodie – scrollbars missing in Blackboard

Let’s set the stage:

You are in your Blackboard grade center in your course.

There are plenty of columns, in fact you are pretty sure there are more than you can see at the moment.  But … there is the vertical scroll bar… and there, I’m pretty sure, is where  the horizontal scroll bar should be, but it is not.

Did I mention that you are on a Mac?  (I am too, no shame there.)

OK – this is a system setting on your Mac.  Go to the Apple menu.

Select “System Preferences…”

Now select General.

and finally, make sure “Show scroll bars:” is set to Always.

 

Using Google Drive for OCR

OCR (Optical Character Recognition) is when a program looks at the image with text, recognises those shapes as in fact being text, and then leaves you with a document that is editable as text.  (or at least matches this text up against the orginal file making it keyword searchable.)

It used to be that if you needed to do this you needed to have an expensive specialized program.  These days, you can do this with your google drive and google docs.

 

For example,

here is a picture of a page in an old dictionary. You may have taken this picture with your phone.

The first thing we want to do is convert it to a pdf.  You can do this in a number of ways, but I do it by choosing to print the file, not to paper, but to a pdf. This looks like this on a Mac (see thet pdf pulldown in the lower left?)

Now I have a pdf.

Note that this page does not have columns.  This freebie method doesn’t handle columns well.  You could still do it, but you would want to slice the image up so that in each picture was just one column, and then put them back together in the final document.

Next you take your pdf, and load it to your google drive:

Select File upload.

browse to your file and select it.

When it is done uploading, select “recent” so the new files are at the top and easy to find.

Now right click  the pdf and choose Open with -> Google Docs.

When you open an image based pdf in google docs, it will automatically runs OCR, giving you a file that look like this:

and now you have an editable document.

Are you fully using echo360?

Lecture Recordings in lecture halls with echo360:

If you are teaching in a classroom that has SB Capture (Echo) installed, and you would like your course recorded, make sure you submit a request  as soon as possible. (You will need to log into your Stony Brook Google Account to access the form). Other classrooms are equipped with echo360 recording devices in them, please contact us to confirm if your classroom has echo360 installed! If you choose to publish recordings to Blackboard, you will need to add your recordings to your course. The option of live streaming to your enrolled students is also available for these facilities. For more information, visit: https://it.stonybrook.edu/services/echo360-lecture-capture

Personal Capture is available if you are not teaching in a room that has Echo installed or you would prefer to record lectures from your personal computer, please know that you can install personal capture and request that recordings are published in Blackboard.  For more information , visit: http://it.stonybrook.edu/help/kb/using-personal-capture

Student Engagement enhances the utility of echo360 captures in the cloud platform. Students can engage with content, peers and instructors using echo360’s ability to take notes, ask questions and place study or confusion markers as they watch the videos.

Every user has their own Library in echo360, where they can upload video and powerpoint content to the cloud to be shared to individual students, small groups, other instructors or their entire class. Login https://echo360.org/ to get started.

Winter Session – a great time for some technology testing

CELT is currently running a winter session pilot with zoom for web conferencing.  If you are an instructor teaching this winter, you should have already received two emails.  One inviting you to use your Zoom account, and one that includes a form asking you some questions about your previous experience with either Adobe Connect or Zoom in an educational setting.

 

Participating in the pilot does not mean you can’t use Adobe Connect.

zoom web sessions can be recorded and have robust analytics.  We received 200 host accounts to use until the 30th of January.  This may lead to another pilot in the spring if it goes well.